How to submit an abstract

These events are accepting abstracts right now:

DECEMBER: Pacific-first, happening on 3/4 (Pacific) and 5 (Atlantic) December 2024. Keynote talk by Prof. Sean Gibbons. Deadline: 10/11/2024
JANUARY: Atlantic-first, happening on 21 (Atlantic) and 22/23 (Pacific) January 2025. Keynote talk by Prof. Christine Moissl-Eichinger. Deadline: 21/12/2024

IN BRIEF

There are 2 different categories of presentations:

Click the “Submit an abstract” button at the top of this page, and check which events are accepting abstracts right now.
Upload the title of your work and the abstract (max 2,500 characters), together with a few details about the presenter.
You are done!

The best Selected Talk and the best MicroTalk will receive a prize of $200 USD

If you are looking for more detailed information, please keep reading!

The MVIF spirit is to be inclusive and to reach as many people as possible.

Submissions are always open. Check at the top of this page which events are accepting abstracts at this time.

You can decide to submit an abstract of unpublished/preprint work or a recently published open-access paper.

Following a submission, there are important timelines to keep in mind:

~3 weeks before the meeting you will receive a decision; please confirm your presence.
If your abstract is selected you’ll receive information on how to book a conference platform test with us.
We will record regular talks during the first session for replay during the second session, but you may also submit a pre-recorded talk to be used in the case of technical difficulties. If you wish to have a backup video, please send it at least 24 hours prior to the day of the conference.
At the following meeting, the winners of the Best Selected Talk and Best MicroTalk Awards are announced. If you have been awarded, you will be notified by email.

Before submitting, keep in mind:

The submission deadlines for upcoming meetings, noting whether each meeting is “Atlantic-first” or “Pacific-first”. Your live attendance is mandatory for the first session and recommended for you or a representative for the second session. You may designate a representative to participate in live Q&A during the “second” twin conference;
The abstract should not be longer than 2,500 characters.

If your work is selected:

Talks during the “first” session are live, although you may pre-record to protect against technical difficulties or interruptions. In either cases, you must be present live during the “first” session. We will record first-session talks for replay during the second session. Pre-recorded videos should be submitted within 24-hours prior to the conference.
After your 10- or 5-minute talk in the “first” session, you must be available for a live 20-minute discussion panel. In the “second” session, you are encouraged (although not required) to attend or designate a representative to participate in the Q&A panel on your behalf.

If you are submitting an open-access paper:

The paper should be either published as open-access or Green-open-access on peer-reviewed journals in the past 15 months;
The submitted paper must not be embargoed. You will be asked to provide a link to the open-access paper during the submission. You will be asked to certify that you have the permission of the other authors providing their email addresses.